The Cheer Coach Planner: How to Stay Organized All Season Long

Julie Olinger
Aug 17
3 min read

If you’ve been in the cheer coaching world for more than a week, you know this truth: our brains are constantly juggling a thousand things at once. Practice plans. Game schedules. Fundraisers. Parent questions. Choreography tweaks. Team bonding ideas. And that’s just Monday.

That’s exactly why I created the Cheer Coach Planner — a tool built by a coach, for coaches, to keep everything in one place and make our lives a little less chaotic. In this post, I’ll walk you through the planner section-by-section, and share how you can use it to run your season like a pro.

1. Pre-Season Planning

The front of the planner is where you lay the foundation for your season. You’ll find:

Vision Board Page — Start your season with intention by creating a visual game plan. Use the vision board to set the tone for your year. Add your team’s goals, motivational quotes, and inspiring images.
Tryout Organizer — Keep track of requirements, scoring sheets, and team selection notes.
Budget & Fundraising Tracker — Plan your fundraisers early so you can cover those big expenses without the mid-season scramble.

Pro Tip: Use sticky notes or washi tape for events that might shift. That way, moving them around won’t mess up your clean layout.

2. Monthly & Weekly Calendars

Once the season is in motion, these pages become your command center.

Monthly View: Perfect for plugging in games, pep rallies, competitions, and deadlines.
Weekly Layouts: Break down each week with practice plans, uniform notes, and to-do lists. You can use the hourly layout or block layout - or both!

Pro Tip: I color-code my entries — one color for games, one for practices, one for admin tasks. It makes spotting priorities quick and easy.

3. Practice & Choreography Pages

This is where the magic happens.

Practice Plan Sheets: Plan warm-ups, skill focus, and routine run-throughs so you’re never scrambling for what’s next.
Routine Builder: Space to visualize your formations on the mat.
Game Day Plan: Now there is no need to scramble on what hairstyle or what theme the game is this week. You can get it all planned out in advanced.

Pro Tip: Bring your planner to practice so you can make quick notes on what to tweak next time.

4. Communication & Team Management

A great season runs on great communication. The planner includes:

Athlete Profile: Have a space to track each cheerleaders important information.
Team Info Pages — Rosters, uniform sizes, medical info — all in one spot.
End-of-Season Reflections — A space to jot down what worked, what didn’t, and ideas for next year.

Pro Tip: Use the notes section to log small wins and big moments — you’ll love looking back on them later.

5. Why It Works

The Cheer Coach Planner isn’t just a planner, it’s a system. It’s designed to help you:

Save time by keeping all your coaching info in one place.
Reduce stress with ready-made templates for every part of your season.
Focus more on your athletes and less on the chaos.

Whether you’re in your first year of coaching or your twentieth, having a planner that’s built specifically for our sport can be a total game-changer.

If you’re ready to make this your most organized season yet, you can grab your Cheer Coach Planner here. Your future self (and your sanity) will thank you.

https://www.coachjulieco.com/cheercoachplanner Cheerfully, 🎀 Coach Julie